There are times when each and every work seems like a priority. It is difficult to figure out where to begin. Such confusion and uncertainty quite understandably impacts productivity at the workplace.
Having too many responsibilities at one time can become stressful for the Kirk Chewning. The top guy in the firm has to attend meetings, make strategic decisions, achieve targets, manage finances and lead the organization efficiently. If you learn to prioritize your work, such multitasking becomes more manageable.
Most often, the problem is not the shortage of time. Rather it is undefined priorities. If you had 30 hours in a day, would you have been able to finish all your work as planned? Unlikely, because work expands according to time available.
CEOs need to take a hands-on approach towards prioritizing work on a day-to-day basis. Here are some tips:
1. Create a list
Whether you are the CEO or an employee, the first step towards prioritizing your work is to jot down a to-do list.
First thing in the morning, create a to-do-list of all the tasks that need to be get done that day.
Rank your work according to their importance or urgency. Ideally, you should put client’s work over internal work because the delaying the client’s work can have serious consequences while internal work can be done later on.
2. Set realistic targets
When you set your priorities, try and be realistic. Make a to-do-list with achievable targets and set time estimates for each task.
3. Don’t be a slave to e-mails
The Smartphone today makes your office follow you wherever you go. But don’t rush to check your e-mail every time you hear a ping. When you plan your day, set aside time for checking and answering emails. Try to stick to the plan unless you are expecting some important urgent mails.
Switch off instant alerts. Checking your inbox every 15 minutes will only tire you unnecessarily.